Proofpoint Essentials Business

Proofpoint Essentials Business

$2.90 USD/User ($34.80 Prepaid Annually)
(*Proofpoint SRP $3.00 USD/User $36.00 Prepaid Annually)


Proofpoint Essentials Business protects small and medium-sized enterprises from today’s advanced threats, compliance risks and digital fraud. It offers enterprise-grade security technology and infrastructure-used to protect some of the largest organizations in the world-tailored to the needs of smaller enterprises.

With Proofpoint Essentials Business, customers can enhance their email security with spam and phishing detection, multilayer anti-virus, a robust filter rules engine. Compliance efforts are supported with policy-enforced encryption and a cloud-based email archive managed in a simple, intuitive user interface. In addition, customers can keep their business communications up and running in the event of planned or unplanned outages with email continuity and the Proofpoint Emergency Inbox.

Proofpoint Essentials Business works with many email platforms, including Microsoft Office 365, and is available in four packages – Beginner, Business, Advanced, and Professional. A listing of the features that are available with each package can be found in the linked data sheet, Proofpoint Essentials Packages Overview.” Those features include:


  • Signature-based Anti-Virus: Proofpoint provides multi-layered antivirus protection in the cloud with sophisticated antivirus engines that are highly accurate, effective, and fast. It blocks all known viruses, while heuristic scanning discovers and protects against emerging threats.
  • Spam Filtering: Powered by the patented MLX machine-learning technology, Proofpoint spam and phishing technology efficiently analyzes hundreds of attributes in every email. This advanced scanning accurately filters emails by examining envelope headers and structure, content, email sender reputation, images and more, to prevent spam emails, malware, other malicious email and attachment-based spam from reaching inboxes. Each user has access to a consolidated user quarantine digest email with per-email options to release”, release and approve” to whitelist sender, or block” to block sender going forward.
  • Zero-hour Outbreak Protection: Instantly protects users against new, never-before-seen email threats as soon as they arise, so customers know that their inbox is always secure. This fully automated solution defends against new outbreaks before most Antivirus vendors can issue updates.
  • Content Filtering: Intelligent email content filtering service enables organizations to use a flexible rules engine to enforce email communication policies. The content filter scans the header, subject, and body, and detect a large variety of attachments, including Microsoft Office, PDFs, compressed file types, executable files (.exe), and all major media types.
  • Outbound Filtering: Ensures all email sent through the Essentials platform is free from viruses, malware and other malicious content. Message trace functionality lets the sender know whether the message has been delivered, bounced, delayed, or rejected. Organizations can also add a disclaimer to all outbound mail.
  • URL Defense: Leveraging the advanced power of Proofpoint Targeted Attack Protection, URL Defense stops and blocks malicious URLs using predictive analysis, advanced malware detection, and real-time dynamic analysis.
  • Attachment Defense: This helps small to mid-sized enterprises detect malicious attachments by leveraging the power of Targeted Attack Protection, the industry’s most effective defense against advanced threats. Intelligence gathered by dynamic malware analysis is used to identify and block malicious attachments that are designed to evade traditional security solutions.
  • Email Data Loss Protection (DLP): Email DLP helps organizations to protect confidential and proprietary information and comply with regulations. DLP dictionaries and smart identifiers provide automatically updateable policies for lowest administrative cost and highest accuracy, while custom policies can be easily created and deployed.
  • Email Encryption: This helps organizations to reduce the potential negative impacts of data loss by automatically encrypting email. End users can trigger encryption by using a pre-defined tag in the email subject line or by installing an Outlook plug-in that provides access to a send securely” button. Internal users, including the original sender and internal recipients, can compose, read and respond to all encrypted emails in their inbox. External users use Secure Mail (a web-based interface) to read and respond to encrypted emails they’ve received.
  • Social Media Account Protection: Providing advanced protection for social media accounts, this feature automates the content and security moderation process and controls the applications that can access and publish content across an organization’s social media networks.


  • Emergency Inbox: This provides end-user access to email in the event of an email service outage. It is activated instantly and automatically upon detection of an outage, and users can open, read, download attachments and reply to any email queuing.
  • Instant Replay: With the Essentials Instant Replay feature, end users can easily replay successfully delivered emails received in the last 30-days that may have been wrongly deleted or accidentally removed from servers.
  • Email Spooling: Email spooling and failover provides a comprehensive, extremely low-maintenance answer to your backup MX management needs. It preserves email metadata during an outage and delivers quick restoration of SMTP traffic to the primary site once recovery is detected.


  • Archiving: Proofpoint email archiving helps to eliminate data storage constraints and meet legal and regulatory obligations with a 10-year cloud archive, which ensures organizations stay protected and compliant. The service features real-time envelope journaling for local Exchange and Office 365 and unlimited storage.
  • Search and eDiscovery: The Essentials email archive comes with advance search capabilities for the super-fast and easy retrieval of specific emails and attachments. This fully-hosted solution features world-class search and legal discovery, configurable retention policies, and an easy-to-use search archive audit log.

Proofpoint Essentials has advanced reporting capabilities and administrative controls like multi-level logins, domain management, comprehensive and instant log search, and Active Directory sync for Microsoft Exchange and Microsoft Azure.

Frequently Asked Questions

How do I get a Proofpoint Essentials Business?

A Microsoft 365 subscription that your purchase from a Microsoft or a Cloud Solution Provider, also known as a reseller, is always associated with a tenant. The tenant is a platform where the security, features and users are managed in a central administration site. If you don't already have a tenant one will be provisioned as a part of the sign-up process and the Proofpoint Essentials Business subscription will be added.

What is the difference between Monthly and Annual Commitment Pricing?

When evaluating pricing and value amongst different providers it's important to read the fine print. If you find a lower price on a subscription be sure to check the commitment term. Many of these will have a year or longer commitment which means that if you wish to cancel or reduce the number of subscriptions you are still obligated through the end of the year for that subscription. Our commitment terms are monthly which gives your business greater flexibility to adjust the number of subscriptions on a monthly basis. We also provide personalized, expedient and friendly support that is unequaled in the industry.

How do I transfer my Microsoft 365 account?

Your Microsoft 365 tenant is independent of where you choose to purchase your subscriptions. You can purchase subscriptions directly from Microsoft or from a variety of official Cloud Solution Providers, also known as a reseller, at the same time. To transfer your Microsoft 365 subscription to a new reseller you only need to cancel the subscriptions with the other provider effective the start date of the new subscriptions.

Can I use my own domain with Office 365?

When a Microsoft 365 tenant is first provisioned its domain is created as "" where "mycompany" is a distinct name for the business or organization. When users are created their login user name by default will be "" until a custom domain is added. To setup a custom domain with Microsoft 365 it only requires adding a few DNS settings with your domain registrar. Once this is done users can login with a more readable user name such as "".

How do I download Office 365?

Many subscriptions in the Microsoft 365 suite of products or other Cloud Managegement software packages come with components that you download to your computer for use such as Office 365. Once your subscription is provisioned and assigned to a user the software can be downloaded from The user must be logged in with their Office 365 user account.